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Procurement
Services is a service department within the Division
of Finance & Facilities. The main function
of Procurement Services is to purchase goods and services
from various sources that meet eligibility requirements
to do business with the university as an agency of
the State of Illinois. Vendors must meet approved specifications,
delivery and/or installation requirements, and offer
the lowest acceptable price based on competitive bids/proposals.
With
a staff of trained, professional Buyers, Procurement
must adhere to regulations set forth in the Illinois
Procurement Code enacted by the Illinois legislature
effective July 1, 1998, and the policies and procedures
of the Board of Trustees, appointed by the Governor
to administer the business of the university.
Within these guidelines, the staff provides
procurement services to all departments of the university
who are our primary customers.
Only
the Director of Procurement Services and Buyers within
the department are authorized to obligate the university
to the purchase of goods and services.
Commitments made directly by, or implied by, any other
member of the faculty or staff are not binding on
the university and may result in embarrassment to
both the vendor and the university.
If a vendor ships goods or provides services
to the university without having a valid purchase
order issued by Procurement Services, the university
is not obligated to pay the invoice.
True
emergency situations do occur from time to time that
may require goods to be shipped or services performed
before a purchase order can be issued.
Should that occur, written authorization from
the Office of Procurement Services would be required
to authorize payment.
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