Business Procedure Manual campus collage Vertical red bar NIU
Northern Illinois University
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Materials Management
Organization & Services
Procedure No. 20-1
Issued 7/2001


The Materials Management Department, located in the Dorland Building, provides a number of services to the university community through the following departmental functions:

  1. Stores Resale Inventory—consisting of food, office supplies, commodities, and janitorial supplies.

  2. Storage/Warehousing—of university forms, catalogs, and production supplies for various university departments; surplus equipment and resale stock.

  3. Central Receiving—receipt and processing of most goods purchased by and sent to the university.

  4. Shipments Off Campus—the shipment of an item ordered by or owned by the university to an off-campus location.

  5. Moving and Delivery—movement of furniture, equipment, and supplies within and between buildings owned and/or operated by the university and pickups and deliveries to and from off-campus locations of items purchased and received by Central Receiving or sold through the Stores resale programs.

  6. Property Control—movable equipment identification, recording as to assigned location, and monitoring according to state regulations.

  7. Business Records Archives—controlled storage for business records retained due to statutory and/or university regulations by departments within the Finance, Facilities and Operations Division.

  8. Surplus Equipment Pool—furnishings and equipment surplused to the Property Control Department by university departments for reassignment or disposition to the State Surplus Depot in Springfield.

  9. Campus Mail Services—processing and delivery of U.S. and interoffice mail received by or sent to the university, including postage cost charge back to departments, (see Procedure 13-1).

  10. Furniture Repair Services--renovation and repair services for university-owned furnishings, including furniture, carpeting, drapery, and window blinds.

  11. Furniture Resale Inventory - consisting of new and used office furniture for sale to university departments at a reduced price.