Both U.P.S. and contract common carriers have specific
requirements for packaging items before they will accept
them for shipment.
- Any item ordered by or owned
by the university which is being sent off campus via
U.P.S. or contract common carrier must be accompanied
by a blue shipping ticket prepared by the university's
Procurement Services Department.
requirement pertains to shipments being sent for reasons
which include but are not limited to the following:
requiring repair or replacement
which do not meet specifications
being sent elsewhere for research, modification, or
order to initiate a shipping ticket, a university department
must furnish the Procurement Services Department with
information required. Procurement then prepares the
required shipping ticket and distributes copies by e-mail
copy to the requesting department
copies to the Stores/Receiving area.
the four copies are received, a pick-up authorization
is given to one of the Route Drivers who will pick the
item up only if both he/she and the requesting department
have received copies of the shipping ticket. Route Drivers
will not pick up an item to be shipped off campus unless
they have a copy of the shipping ticket, nor will an
item be shipped from our Central Receiving without the
same ticket attached.
is permissible for the requesting department to deliver
an item to be shipped in person to the Central Receiving
area in the Dorland Building, providing that the requesting
department's copy of the required shipping ticket is
attached to the item to be shipped.
to be shipped off campus are dispatched by either U.P.S.
or contract common carrier, as soon as possible, after
receipt at the Dorland Building and proper packaging
Departments are asked to contact the Central Receiving
Office (753-6281) before attempting to package an item
to be shipped off campus. Items which are fragile, heavy,
and/or bulky may require wood crating by the university
Physical Plant carpenters. Arrangements for this may be
made directly by the requesting department, or will be
made as needed by the Receiving Office with the cost of
the service charged directly back to the requesting department
by the Physical Plant.