Table of Contents

Procedure Name		proc. #
BUSINESS PROCEDURE MANUAL
Finance, Facilities & General Administration		0-0
ORGANIZATION CHARTS		1-0
EXECUTIVE VICE PRESIDENT'S OFFICE
ASSOCIATE VICE PRESIDENTS FOR FINANCE & FACILITIES		1-1
UNIVERSITY CONTRACTS
Contract Procedures		1-4
Indirect Cost Policy		1-6
Policy Statement for Unexpended Fixed Price		1-7
Contract Funds
PRESIDENT'S SPONSORSHIP OF CHARITABLE ACTIVITIES ON CAMPUS		1-8
USE OF UNIVERSITY PREMISES AND FACILITIES		1-10
Holmes Student Center Facilities Policy		1-11
Alcoholic Beverage Policy (.pdf)		1-12
Use of Employee-Piloted Aircraft		1-17
NIU Foundation - Gift-in-Kind Reporting		1-18
STUDENT FEES
Student Fee Procedures		1-20
Student Fee Approval Table		1-21
CONTROLLER
Controller's Office		3-1
Diners Club		3-2
Cash Management		3-3
Credit Card Services		3-4
ACCOUNTING
Organization Chart		4-1
General Information		4-2
Chart of Accounts		4-3
Local Fund Accounts		4-4
Signature Card		4-5
Cash Funds		4-6
Reporting		4-7
Accounts Payable
General Information		4-10
Payment Procedures - General Information		4-11
Payment Authorization		4-12
Payments through Revolving Fund		4-12
Payments against Open Orders		4-12
Reimbursing Petty Cash		4-12
Honorariums and Consultants		4-12
Moving Allowance Reimbursements		4-12
Leases and Contracts		4-13
Reimbursable Business Expenses		4-14
Reimbursing Student, Non-Employee Travel		4-15
Travel Regulations		4-30
Travel Vouchers		4-31
Travel Advance - Policy and Procedures		4-34
Reimbursable Business Expenses - Replaced by 4-14		4-37
Meal Coupon		4-39
PAYROLL AND COMPENSATION
Policies and Procedures		4-40
BURSAR'S OFFICE
Policies		5-1
ACCOUNTS RECEIVABLE
Policies		6-1
Inter-Departmental Sales and Charge Backs		6-2
Grant and Contract Uncollectible Accounts Policy		6-5
HUMAN RESOURCE SERVICES
Educational Benefits		7-1
PHYSICAL PLANT
Functions and Procedures		8-1
Key Control		8-9
TRANSPORTATION
Policies		8-5
Assigned Vehicle Mileage Log		8-8
Off-Campus Mileage Log Form		8-8
All Travel Version Mileage Log Form		8-8
PROCUREMENT
Procurement Services		9-0
Procurement Function		9-1
Illinois Procurement Code		9-2
Conflict of Interest		9-3
Approval Requirements for Purchase Obligations		9-4
Purchase Requisitions		9-5
Open Orders		9-6
Vendor Soliciation Policy		9-7
Damage Claims		9-8
Off-Campus Shipments		9-9
Returns		9-10
Shipping Tickets		9-11
Procurement Contract Procedures		9-12
Vendor Rebates		9-13
ARCHITECTURAL/ENGINEERING SERVICES		10-1
FURNITURE REPAIR		11-1
ITS DOCUMENT SERVICES		12-1
CAMPUS MAIL SERVICES		13-1
HOLMES STUDENT CENTER
General Information		15-1
General Office		15-2
HSC Accounting Office		15-3
Conference & Institutes		15-4
Guest Rooms		15-5
Other Facilities		15-6
HOLMES STUDENT CENTER BOOKSTORE
General Information		16-1
Desk Copies		16-2
Bookstore Textbook Ordering		16-3
Bookstore Extension Courses		16-4
Bookstore Textbook Notification		16-5
Bookstore Stolen Books		16-6
Printed Materials Order		16-7
Bookstore Special Book Orders		16-8
DEPARTMENT OF PUBLIC SAFETY
Animal Control Policy		17-0
Public Safety		17-1
Emergency Weather		17-2
CAMPUS PARKING		17-3
INTERNAL AUDIT DEPARTMENT		18-1
INSURANCE AND EMPLOYEE BENEFITS
Types of Policies and Filing of Claims		19-1
Notary Public Procedures		19-2
Insurance & Employee Benefits		19-3
MATERIALS MANAGEMENT
Organization & Services		20-1
Central Stores		20-2
Central Receiving		20-3
Shipments Off Campus		20-4
Delivery Procedures		20-5
Moving & Delivery		20-6
Property Control		20-7
Surplus Equipment Pool		20-9
Furniture Resale Program		20-10
Business Records Archives		20-8
UNIVERSITY HEALTH SERVICES		21-1
INFORMATION TECHNOLOGY SERVICES
Organization		23-1
Information Services		23-2
Information Technology Services - Customer Support Services		23-3
Enterprise Systems Support		23-4
Media Control Form		23-4
Production Services Request Form		23-4
NIUTEL - Telecommunications		23-7
Cellular Services Request Form		23-8
ITS Document Services		23-9
TESTING SERVICES		24-1
STUDENT EMPLOYMENT		25-1
MEDIA SERVICES		26-1
Media Services Form		26-1
ETHICS FORMS - ECONOMIC DISCLOSURES		27-1
PUBLICATIONS
Policies & Procedures		28-1