Business Procedure Manual campus collage Vertical red bar NIU
Northern Illinois University
Table of Contents A - Z Listing Finance and Facilities Home NIU Home
Table of Contents
Procedure Name
 
proc. #
BUSINESS PROCEDURE MANUAL    
Finance, Facilities & General Administration   0-0
ORGANIZATION CHARTS   1-0
EXECUTIVE VICE PRESIDENT'S OFFICE    
ASSOCIATE VICE PRESIDENTS FOR FINANCE & FACILITIES   1-1
UNIVERSITY CONTRACTS    
Contract Procedures   1-4
Indirect Cost Policy   1-6
Policy Statement for Unexpended Fixed Price   1-7
Contract Funds    
PRESIDENT'S SPONSORSHIP OF CHARITABLE ACTIVITIES ON CAMPUS   1-8
USE OF UNIVERSITY PREMISES AND FACILITIES   1-10
Holmes Student Center Facilities Policy   1-11
Alcoholic Beverage Policy (.pdf)   1-12
Use of Employee-Piloted Aircraft   1-17
NIU Foundation - Gift-in-Kind Reporting   1-18
STUDENT FEES    
Student Fee Procedures   1-20
Student Fee Approval Table   1-21
CONTROLLER    
Controller's Office   3-1
Diners Club   3-2
Cash Management   3-3
Credit Card Services   3-4
ACCOUNTING    
Organization Chart   4-1
General Information   4-2
Chart of Accounts   4-3
Local Fund Accounts   4-4
Signature Card   4-5
Cash Funds   4-6
Reporting   4-7
Accounts Payable    
General Information   4-10
Payment Procedures - General Information   4-11
Payment Authorization   4-12
Payments through Revolving Fund   4-12
Payments against Open Orders   4-12
Reimbursing Petty Cash   4-12
Honorariums and Consultants   4-12
Moving Allowance Reimbursements   4-12
Leases and Contracts   4-13
Reimbursable Business Expenses   4-14
Reimbursing Student, Non-Employee Travel   4-15
Travel Regulations   4-30
Travel Vouchers   4-31
Travel Advance - Policy and Procedures   4-34
Reimbursable Business Expenses - Replaced by 4-14   4-37
Meal Coupon   4-39
PAYROLL AND COMPENSATION    
Policies and Procedures   4-40
BURSAR'S OFFICE    
Policies   5-1
ACCOUNTS RECEIVABLE    
Policies   6-1
Inter-Departmental Sales and Charge Backs   6-2
Grant and Contract Uncollectible Accounts Policy   6-5
HUMAN RESOURCE SERVICES    
Educational Benefits   7-1
PHYSICAL PLANT    
Functions and Procedures   8-1
Key Control   8-9
TRANSPORTATION    
Policies   8-5
Assigned Vehicle Mileage Log   8-8

Off-Campus Mileage Log Form

  8-8
All Travel Version Mileage Log Form   8-8
PROCUREMENT    
Procurement Services   9-0
Procurement Function   9-1
Illinois Procurement Code   9-2
Conflict of Interest   9-3
Approval Requirements for Purchase Obligations   9-4
Purchase Requisitions   9-5
Open Orders   9-6
Vendor Soliciation Policy   9-7
Damage Claims   9-8
Off-Campus Shipments   9-9
Returns   9-10
Shipping Tickets   9-11
Procurement Contract Procedures   9-12
Vendor Rebates   9-13
ARCHITECTURAL/ENGINEERING SERVICES   10-1
FURNITURE REPAIR   11-1
ITS DOCUMENT SERVICES   12-1
CAMPUS MAIL SERVICES   13-1
HOLMES STUDENT CENTER    
General Information   15-1
General Office   15-2
HSC Accounting Office   15-3
Conference & Institutes   15-4
Guest Rooms   15-5
Other Facilities   15-6
HOLMES STUDENT CENTER BOOKSTORE    
General Information   16-1
Desk Copies   16-2
Bookstore Textbook Ordering   16-3
Bookstore Extension Courses   16-4
Bookstore Textbook Notification   16-5
Bookstore Stolen Books   16-6
Printed Materials Order   16-7
Bookstore Special Book Orders   16-8
DEPARTMENT OF PUBLIC SAFETY    

Animal Control Policy

  17-0
Public Safety   17-1
Emergency Weather   17-2
CAMPUS PARKING   17-3
INTERNAL AUDIT DEPARTMENT   18-1
INSURANCE AND EMPLOYEE BENEFITS    
Types of Policies and Filing of Claims   19-1
Notary Public Procedures   19-2
Insurance & Employee Benefits   19-3
MATERIALS MANAGEMENT    
Organization & Services   20-1
Central Stores   20-2
Central Receiving   20-3
Shipments Off Campus   20-4
Delivery Procedures   20-5
Moving & Delivery   20-6
Property Control   20-7
Surplus Equipment Pool   20-9
Furniture Resale Program   20-10
Business Records Archives   20-8
UNIVERSITY HEALTH SERVICES   21-1
INFORMATION TECHNOLOGY SERVICES    
Organization   23-1
Information Services   23-2
Information Technology Services - Customer Support Services   23-3
Enterprise Systems Support   23-4
Media Control Form   23-4
Production Services Request Form   23-4
NIUTEL - Telecommunications   23-7
Cellular Services Request Form   23-8
ITS Document Services   23-9
TESTING SERVICES   24-1
STUDENT EMPLOYMENT   25-1
MEDIA SERVICES   26-1
Media Services Form   26-1
ETHICS FORMS - ECONOMIC DISCLOSURES   27-1
PUBLICATIONS    
Policies & Procedures   28-1