Ordering Items

When accessing the ordering pages, please use Office 2000, Office XP, or Office 2003. The macro level for any Office used should be set to Medium for the page to display properly. Some adjustments and minor page tuning for your particular workstation and printer may be necessary depending on your video resolution and printer characteristics.

Stock items may be ordered through our stock item ordering page.

Non-Stock Items may be ordered through our non-stock item ordering page.

ORDERING INSTRUCTIONS:

For all orders: Using the drop down menu, select your College/Division from the list provided. Fill in the provided areas with your department, location, name of the person ordering, and telephone number. Fill in your departmental accounting information. The "Account" is a line item code(office supplies will always be 810025). "Fund", "CostCtr/Org", and "SubClass" are specific to your area. "Fiscal Year" will default to the current fiscal year. The "Project/Grant" is to be filled in only when a project/grant is used.

For ordering stock items: Select a category from the drop down menu provided. The choices will be office, food, general (which includes food service items plus coffee related supplies), and comm (janitorial supplies). Select the item you wish to order using the provided drop down menu. Enter the quantity you wish to order in the area marked "Qty". Click the button labeled "Add To Order". Repeat as necessary until you have finished ordering. Please note the order page will default to the last used category, so if you wish to speed the process up try to order like classifed items consecutively. If you realize you have made an entering error while ordering you may click on the delete link and the incorrectly ordered item will be deleted from the order.

For ordering non-stock items: Using your non-stock catalog, enter the catalog number of the item you wish to purchase in the area marked "Item Number". Provide a brief description in the area marked "Description". Enter the quantity you wish to order in the area marked "Qty". Enter the selling unit (i.e. box, each, ream) in the area marked "Unit". Enter the catalog page in the area marked "Catalog Page". Click the button labeled "Add To Order". Repeat as necessary until you have finished ordering. If you realize you have made an entering error while ordering you may click on the delete link and the incorrectly ordered item will be deleted from the order.

Submitting completed orders: You may print a copy of your order before you click on the "Submit Order" button. We recommend that you save, or print, a copy of each order that you place. When ready to submit the order, click on the button marked "Submit Order". You will be provided with an Order Number. Please use that number when inquiring about the order. You may then either place another order or, if your ordering is finished, exit from the system.

A bill will be electronically sent to the ordering person after delivery of the order. Bills will generally be sent to the ordering person one to two weeks after submission of the order. Please note that, for stock items, Central Stores reserves the right to change listed catalog prices without notice.

Order Status

Central Stores is concerned about you receiving your orders in a correct, timely fashion. You may always check on the status of an order by calling Central Stores at (753-6279) for Stock items or at (753-6274) for Non-Stock items. Please have your order number available.

Emergency Order Procedures (Stock Items Only)

Central Stores understands that sometimes situations arise where items are needed on an “emergency” basis. For emergencies only, departments may do the following:

Call Central Stores (753-0406) and notify us that you want to pick up the order. Allow at least 30 minutes for Central Stores to process and fill your order. Bring a copy of the order with you to Central Stores when you pick it up.